Powering Effective Communication in Hybrid Work Environments: Optimizing Microsoft Teams Rooms


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The rise of hybrid work has brought new challenges to communication and collaboration. Teams dispersed across locations require technology that fosters meeting equity, ensuring everyone feels included and can contribute effectively. This blog post explores how to optimize Microsoft Teams Rooms to address these challenges and create a more productive and engaging work environment.

Meeting Equity: The Cornerstone of Effective Hybrid Collaboration

The core principle of successful hybrid meetings is meeting equity. This means ensuring all participants, regardless of location, have equal opportunity to participate, be heard, and contribute. High-quality audio and video are crucial for achieving this.

  • Clear Audio: Beamforming microphones focus on voices while minimizing background noise, ensuring remote participants can hear everyone.
  • Comprehensive View of the Room: Wide-angle cameras capture the entire meeting space, allowing remote participants to feel present and engaged.

Beyond Audio and Video: The Role of Agile Furniture

The physical layout of a Microsoft Teams Room significantly impacts collaboration. Agile furniture solutions, such as movable seating and adjustable tables with integrated power and connectivity, offer several benefits:

  • Adaptable to Different Meeting Types: Easily reconfigure the space for brainstorming sessions, presentations, or smaller huddles, fostering a dynamic and interactive environment.
  • Encourages Interaction and Creativity: The ability to move around and adjust the space promotes a more engaging and collaborative experience.

Creating a Seamless User Experience Across All Microsoft Teams Rooms

Consistency is key for a smooth user experience. User-friendly control panels and automated room calibration can make it easy for team members to:

  • Start Meetings Quickly: Intuitive controls minimize the learning curve and allow teams to jump right into collaboration.
  • Effortlessly Adjust Settings: Automated calibration ensures optimal audio and video quality in every meeting.

Scalable Solutions and Proactive Maintenance: A Blueprint for Success

Optimizing Microsoft Teams Rooms across an organization requires a repeatable strategy. Legrand AV offers scalable solutions and centralized management tools, allowing IT teams to:

  • Deploy Standardized Setups: Ensure consistent high-quality collaboration experiences in every room.
  • Monitor and Manage Microsoft Teams Rooms Remotely: Easily adjust settings and troubleshoot potential issues, minimizing downtime.
  • Invest in Reliability: Proactive Maintenance for Always-Ready Microsoft Teams Rooms

Downtime or technical glitches can severely disrupt productivity. Legrand AV’s commitment to quality means investing in solutions that are not only innovative but reliable. With proactive maintenance and support, businesses can minimize the risk of downtime, ensuring their Microsoft Teams Rooms are always ready to facilitate effective meetings.

Microsoft Teams Rooms with Legrand AV’s solutions is more than just an upgrade; it’s a transformative step towards building a more collaborative, inclusive, and productive work environment. As we navigate the complexities of hybrid work, the importance of meeting equity cannot be overstated. With Legrand AV, businesses have a partner equipped to meet these challenges head-on, ensuring their teams can collaborate effectively, no matter where they are.

Want to learn more? Join us for a webinar with the experts at Legrand | AV, “Optimize Microsoft Teams Rooms Deployments with Collaboration Furniture & AV Infrastructure,” to dive deeper into how these strategies can be implemented for your organization. Together, let’s elevate your Microsoft Teams Rooms into spaces that not only function flawlessly but also inspire creativity and collaboration among your teams.

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Diego Perez


Country Manager at Newtech

Diego José Pérez has has over 30 years of experience designing and implementing corporate video conferencing networks and services on Microsoft platforms at the top companies and with the most important players in the market.  Since 2016, Diego has served as LATAM General Manager for Newtech Solutions Multimedia SA, a unified communications multimedia technology company. Diego has experience in leadership, planning, marketing and sales with excellent skills in negotiation, management control, strategies and people skills.